Version [2.0]. Last updated June 2020.
As a Candidate, applying for a role via the Platform or otherwise, we collect:
Account Information may be collected directly from you or may be provided to us by our client where you have applied to that client for a role. If you believe your information has been provided to us in error or is inaccurate, please contact us using the details in Our Contact Information below and we will delete or, if appropriate, correct the personal information we hold about you as Account Information.
We also collect your personal information so that we can contact you if any problems arise in relation to your use of the Platform.
Candidate Information is collected when, as a Candidate, you respond to interview questions presented to you. Your responses will be collected and held by the Platform (including text, sound and/or video data) for and on behalf of our client. Any responses may include written answers and audio/video recordings that contain sensitive information about you. We collect your personal information for and on behalf of our clients as Candidate Information in written answers and audio/video recordings and client notes in any tools or pages included on the Platform so that our clients, to which you are applying for a role, can:
As a Client Representative, we collect “Account Information” including your full name, job title, email address, phone number, physical office address and, in some cases, a profile photo (such as a social media profile picture). We may collect this information from your employer or your principal if you are an agent (i.e. from our client) to set up and manage the client’s account on and your access on their behalf to the Platform and, if necessary, to contact you in relation to your use of the Platform.
If your company is not a client yet and you are considering using the Platform in your recruitment process, you may choose to provide your name, company, phone number and email address to request a personalised demo of the Platform or to contact us with a query. You might leave your details with us at a conference or event at which Alcami exhibits our product offering. We collect this information for the purpose of arranging to provide a demo (and personalising it) for and to you. Similarly, if you contact us by phone, email or mail we will collect your contact details for the purpose of responding to your query.
We use the personal information we collect about you for the purpose of running the Platform and providing services to our clients, in particular:
Our third party service providers are headquartered in:
If you are a Candidate, we share your Candidate Information provided via the Platform with the relevant clients and Client Representatives of those clients to which you are applying. This includes your interview responses (see the Candidate Information and Interview Content section below). Clients will also have their own privacy policies and practices for handling your personal information so you should familiarise yourself with the privacy policies of any clients to whom you apply via the Platform.
Our clients are looking to hire employees. Clients may also be recruitment companies that are looking to find candidates for roles at their clients.
Each of our clients nominate one or more authorised Client Representatives who are able to access the Platform on behalf of that client. Client Representatives review information provided by Candidates as part of the process of shortlisting Candidates and, ultimately, selecting which Candidate(s) will be offered further interviews and/or roles with the client. Client Representatives may add notes and annotations to a Candidate’s profile, application and/or interview answers as part of this process and these may constitute personal information using the tools and pages on the Platform. However, at all times Candidate Information is the responsibility and under the control of the client. If you have any queries in relation to Candidate Information, we recommend that you contact the relevant client.
If you are a Candidate and have any queries or requests in relation to the role you are applying for, the interview process and/or your Responses and/or wish to access your Responses after 12 months from submitting them via the Platform, we suggest that you contact the relevant client directly. For information about accessing or updating your Candidate Information, please see the Updating and/or Accessing Your Personal Information section below.
If you are a client or Client Representative, if and as permitted by law we may use your personal information to contact you with details of products, services or promotions from Alcami Interactive that we think may be of interest to you. If at any time you decide that you no longer wish to receive marketing communications from us, you will always have the ability to unsubscribe.
We try to keep the personal information of Visitors, Candidates and Client Representatives up-to-date. However, we ask that you please advise us whenever your personal information changes (e.g. your get a new phone number or move to a new address). If you are a Candidate or a Client Representative, you can update some of your personal information by logging into your account on the Platform. Otherwise, please contact us using the details noted in the Our Contact Information section below.
You have the right to request access to your personal information at any time by contacting us, including for the purpose of asking us to correct or update that information. There is no charge for making such a request but Alcami Interactive may charge a reasonable fee for responding to a request. We will respond to your request within 30 days of receiving it. If we cannot fulfil your request for any reason, we will write back to you and explain why.
Candidate Information, including interview content and Responses, is legally and contractually the responsibility of and is controlled by our clients to which you apply. If you are a Candidate and wish to update or access personal information that you provided via the Platform as part of an application for a role with a client (i.e. Candidate Information), including interview content and Responses (beyond 12 months of submitting them), please contact that client to update or access this part of your personal information.
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while Alcami Interactive will take all reasonable steps to protect your personal information, including the use of encryption of data in transit, the nature of the Internet is such that Alcami Interactive cannot guarantee or warrant the security of any information you transmit via the Internet.
We also have reasonable security controls in place to protect your personal information once it reaches us (i.e. is stored on the Platform) including encryption of data at rest, regular software patching and logging of system access. Your personal information is stored on virtual private cloud infrastructure physically located in Australia and managed by Amazon Web Services, Inc.
If you are a Candidate, only individuals specifically nominated by the client to which you have applied are authorised to access your personal information.
Our Privacy Officer will investigate the issue and determine the steps to be taken to resolve the complaint. We will notify you in writing if we require any additional information and also of the outcome of the investigation.
If you are not happy with the outcome of our investigation, you may complain to the Office of the Australian Information Commissioner (“OAIC") whose contact details can be obtained from the OAIC website noted below in the Further Information section.
Privacy OfficerAlcami Interactive Pty LtdLevel 3, 223 Liverpool Street, Sydney NSW 2000<email@example.com+61 2 9199 5600
For further information about the Privacy Act or to make a complaint to the Privacy Commissioner, please see the website of the OAIC at www.oaic.gov.au.